Contact info: +9714 3869 786 sales@visiontechme.com

Smart and quick way to automate your meetings, conference rooms and Resources

Eliminate paperwork, lost bookings or conflict bookings. With EasyMeetings all your meeting room bookings, hospitality, resources and visitors are handled in one application, making it easier for everyone.
EasyMeetings is a web-based and intuitive meeting room scheduling and booking solution to streamline entire meeting reservation process.

Easy to Use Room Booking

Cut the administrative burden with customizable and direct access of scheduling for your manager and staff anytime and from anywhere. Helps you Track and Manage your Meetings room at your fingertips.

  • Shows room availability at a glance and let users make bookings quickly and easily.
  • Lets you easily see rooms at multiple locations, ideal for booking video conferences, and allows making complex multi-endpoint bookings in a few simple steps.
  • Room booking supports both managed bookings, where users submit a request, and self-serve booking, where users can make their own booking.

Resource / Equipment Booking

Now you can effectively manage your resources and equipment that are used during the meetings. With EasyMeetings, you can get better visibility on resources required for day to day meetings

  • Setup various resources or equipments and assign it to various meetings rooms or locations.
  • Ability to see resource availability by meeting rooms
  • Configure business process for Resource booking so that you can eliminate duplicate bookings of equipments

Service and Hospitality Booking

Now you can cover all the hospitality needs of a meeting. EasyMeetings booking interface makes it easy to order food and drinks or related items that may be needed for meetings.

  • Allows users to directly book the services instead of doing it manually
  • Different items can be booked over the day as they are required and available, providing maximum use of resources and time.
  • Clearly view the status of catering and service orders along with the other information.

Powerful and Comprehensive

Understanding how a rooms and spaces are used and whether they are used effectively is a key to saving money by maximising spaces. With EasyMeetings, the whole booking process can be carried out online, thus freeing the resources of back-office staff that would normally manually process bookings. Said resources can then re-focus on other key areas of service.

  • Control and centralise booking processes and procedures
  • Configurable workflows to eliminate booking conflicts
  • Automatic Notification and Reminders to reduce delays or No-shows
  • Ability to create repeat booking with ease.
  • Integration with Outlook Calendar so that your local calendar is always in sync with EasyMeetings and allows you to view Calendar in offline mode.
  • No one enjoys that uncomfortable feeling of showing up at the wrong room for a meeting and interrupt a meeting already in progress. That's why we make it easy with EasyMeetings by integrating the meeting details with touch-screen LCD panels located throughout your office.
  • A full library of reports to closely monitor room utilization, resource usage, user activity and much more